| Abbreviation | Long version | Description |
| A2 | Paper Size | A2 is a paper size that is frequently used for medium size posters, architectural drawings, and diagrams. A2 measures 420 x 594 millimeters or 16.54 x 23.39 inches. |
| A3 | Paper Size | A3 is a paper size that is typically used for drawings, diagrams, and large tables. It is also frequently used in laser printers to output two A4 pages as a spread. A3 measures 297 x 420 millimetres or 11.69 x 16.54 inches. |
| A4 | Paper Size | A4 is a popular paper size that is used for a wide range of documents, including magazines, catalogs, letters, and forms. It measures 210 x 297 millimetres or 8.27 x 11.69 inches. |
| A5 | Paper Size | A5 is a paper size that is often used for notepads or pocket books. It measures 148 x 210 millimetres or 5.83 x 8.27 inches. |
| ADF | Automatic document feeder | A feature which takes several pages and feeds them one at a time into a scanner or copier, allowing the user to scan, copy, print, or fax, multiple-page documents without having to manually replace each page. |
| CMYK | Stands for the toner colour, Cyan, Magenta, Yellow or Black | It refers to the four process colours used in four colour printing. Printers will talk about four colour printing, full colour printing and process printing. In reality, they all mean the same thing. |
| CPC | Cost per copy | Cost per contracted amount of copies. |
| CPM | Copies per minute | The rated speed of a copy machine for page output. |
| DPI | Dots per inch | describes a method of spatial printing, where individual dots of colour are placed in the line within the span of 1 inch or 2,54 centimetres. Higher DPI means higher Image Resolution and vice versa. The low DPI (and hence bad Image Resolution) fluctuates between 60 and 96 DPI, while the highest DPI available at the moment is 2,400. |
| DADF | Duplex Automatic Document Feeder | A DADF takes several pages and feeds the paper one page at a time into a scanner or copier, allowing the user to scan, print, copy and fax multipage documents without having to manually replace each page. |
| EA | Emulsion Aggregation | Emulsion refers to the synthetic chemical process to form latex toner resin and aggregation means to bring the toner ingredient’s particles together to form the desired particle size and spherical shape. |
| GSM | Grams per square meter | a square meter of a specific type of paper will weigh a certain number of grams. This designation tells paper consumers how dense the paper is, which generally indicates quality. |
| IFPD | Interactive Flat Panel Display | Digital display board that functions as a large screen computer. This device is optimal for collaboration and innovation. |
| IIT | Image input terminal | This is the server. |
| IOT | Image output terminal | This is the engine of the device. |
| MFD | Multifunction Device | A multifunctional printing device incorporating functionality of multiple devices into one. |
| MFP | Multifunction Printer | A multifunctional printing device incorporating functionality of multiple devices into one. It has a smaller footprint than the MFP and suits smaller business or home office. |
| MPS | Managed print services | A service that will optimize or manage a company’s document output. Also, tracks how the printer, fax, copier and MFP fleet is being used, the problems, and the user’s satisfaction. |
| OCR | Optical Character Recognition | Its an electronic means of scanning (reading) copy and converting the scanned image to an electronic equivalent. It’s the ability to ‘read’ printed text (characters) and convert it to digitised files that an be saved and edited as a text file. |
| PCL | Print command language | PCL levels 1 through 5e/5c are command-based languages using control sequences that are processed and interpreted in the order they are received. At a consumer level, PCL data streams are generated by a print driver. PCL output can also be easily generated by custom applications. |
| PDF | Portable Document Format | This is an Adobe universal electronic file format. PDFs can be viewed, navigated and printed from any computer to almost any printer. |
| PMS | Pantone Matching System | The standard ink colour system used by commercial printers. There are thousands of PMS colours to choose from. You might have a PMS swatch book on hand already. |
| PPM | Page per minute | The printer will print xx amount of pages per minute. |
| PS | Post Script (Adobe) | A page description language in electronic and desktop publishing. |
| QR Code | Quick Response Code | It’s a 2D barcode that gets decoded using a Smartphone camera and Internet connectivity. Activating a QR code will lead viewers to a website, specific landing page, or other digital destination where they can access information and images. |
| RGB | Red, Green, Blue | Primary additive colours used in display devices and scanners. Commonly used to refer to the colour space, mixing system or monitor in colour computer graphics. |
| RIP | Raster image processor | Takes the image data sent to it from an application and converts this data into a form that a printer can understand. |
| SMB | Small and Mid sized business | Due to size has different IT requirements. |
| SSO | Single sign on | A user logs on with a single ID and password to gain access to the related system. |
| T&M | Time and materials | When contracted for a piece of work in with the employer agrees to pay the contractor based upon the time spent by the contractor and the materials used in the process. |
| TCO | Total cost of ownership | An estimate intended to help buyers determine the total costs of equipment and services when purchasing a device. |
| UI | User interface | It’s everything designed into an information device with which a person may interact. |
