In today’s fast-paced digital world, the way we work and manage tasks continues to evolve. One area that has seen significant transformation is printing. Gone are the days when printing required a physical connection to a printer or a local network. With the advent of cloud computing, printing has been revolutionised through the concept of cloud printing.

What is cloud printing?

Cloud printing refers to remote print enablement over the internet via the cloud. Also referred to as mobile, or anywhere printing. Cloud print management refers to the tracking, administration and monitoring of print environments in the cloud. Rather than using an onsite print infrastructure and relying on a direct physical connection between the device and printer.

How does Cloud Printing work?

PaperCut is installed locally within your network and shares printers with your end users’ devices. This manages printer discovery and the delivery of print jobs. This solution enables your end users to locate their printers and send print jobs from their devices to the selected printer.

Why move your print management to the cloud?

As cloud services emerge as a cost-effective alternative to on-premises hardware in the realm of print management, an increasing number of businesses are shifting towards cloud-based print management solutions.

According to the Quocirca Global Print 2025 Report, 73% of organisations anticipate migrating to cloud print management within the next five years. Cloud services have the potential to bolster security, scalability, and mobility, with print management being a significant component of this transition.

The cloud presents a flexible, resilient, and dependable alternative to traditional data center services, offering opportunities for:

  • Expansion and scalability
  • Reduction in print expenditures
  • Enhanced return on investment
  • Alleviation of IT team workload

What are the benefits of Cloud Print Management?

In regard to solutions for cloud print enablement, there are 6 primary benefits businesses are looking for in a cloud print app or software:

  1. No print server – You don’t need to purchase a print server. Nor do you need to invest in regular maintenance and updating of a print server. That’s all included in the cloud service model.
  2. BYOD enablement – Enables local and offsite printing for iPads, iPhones, Android, Windows, Chromebook, macOS, and Linux. No matter the device, a strong cloud print solution does away with compatibility concerns or having to install and deploy drivers.
  3. Cuts costs – No print server or ongoing maintenance reduces IT spend on associated expenses for hardware and software.
  4. Free IT time – Less infrastructure means you don’t just save money, but you save time for your sysadmins and IT managers. By cutting out print server maintenance, daily duties get freed up, allowing the team to invest their working hours into long-term projects.
  5. Continuous delivery – The beauty of the cloud is it removes the need for manual software updates and patches. Continuous delivery of fixes and features means your cloud print solution is always running at maximum capacity.
  6. Ease-of-use – Cloud print makes printing easy no matter what mobile device or platform you’re using. Print from a smartphone, tablet, or laptop to any MFD/printer/copier.

What is PaperCut?

PaperCut is a copy and print quota solution that’s designed to charge, track and monitor system. This system is designed to encourage appropriate use of photocopier, printer and MFD usage.

Although businesses invest a lot of money in safeguarding their digital information, a leak could occur as easily as leaving a paper on the printer. To take security to a new level, control device access, implement secure print release, or even digitally sign and watermark your print jobs.

With the help of a single, inexpensive software solution, PaperCut, businesses of any size can control all copying, printing and scanning done across their entire fleets of multi-functional devices and printers.